Solutions Tailored For Your Needs

Hard Copy Storage

Records are placed on specially designed high-density racks employing a full 24’ of the 30’ overall height of the facility. Each carton is bar coded, indexed and assigned a location by the computer for accurate retrieval, refiling and tracking.

Climate Controlled Storage

Ace Data Storage's facility offers climate-controlled storage for microfilm, magnetic media, x-rays, and other items requiring temperature sensitive control.

Computerized Management System

The software used by Ace Data Storage provides a computerized inventory, reporting, tracking and billing system. This program utilizes technology ensuring accurate inventory and tracking capability; which allows the customer access to inventory and management reports necessary to manage records effectively. Standard activity reports include: listing by cost center, carton identification number, contents description, alpha numeric field ranges, date file ranges, file number, terminal digit file sort, file description, and destruction review dates. Reports can also be generated to an Excel Spread Sheet and then forwarded to the customer via e-mail or disc. Cost center allocation by department or division is provided with a detailed and itemized monthly invoice.

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Phone Reference, Copy Service, Mail Service And Fax Service

Our staff provides a full service records management program. We can reference information to a requesting office by phone, copy, mail or fax.

Records Cartons

Legal/letter size storage cartons (1.2 cubic feet) are available to purchase through Ace Data Storage.

Business Storage And Forms Management

Cost efficient forms and supplies storage is provided. On hand inventory printouts and controlled access provide inventory levels management and shrinkage protection. Direct desktop delivery is available on a same day request basis.

Client Conference Room

Ace Data Storage offers an on-site client conference room. This room can be used for audits and the reviewing of cartons at our facility.

Security & Confidentiality

Access to your files is limited to our records center staff. We prohibit unauthorized access to your records with strict client identification procedures. Retrieval requests by your company are identified by an authorized list with assigned control numbers. All employees at Ace Data Storage are required to have a signed confidentiality agreement in their personnel file.

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Complete Listing of Services

  • Hard Copy Storage – Climate/Non-Climate Controlled
  • Media Storage – Climate Controlled
  • Microfilm Storage – Climate Controlled
  • Business Forms and Storage Management
  • Computer Indexing and Management Reports
  • Bar Coded Tracking System
  • Reports Sent to Customer Via E-Mail
  • Retrieval Service – Carton or Document
  • Refiling Service – Carton or Document
  • Interfiling Service
  • Packing and File Conversion Service
  • Daily Pickup/Delivery Service
  • Two-Hour Rush Delivery
  • Emergency Twenty-Four Hours Access
  • Carton Indexing
  • File Indexing
  • Phone Reference
  • Requests Taken Via E-mail
  • Requests Taken Via Fax
  • Fax Service
  • One-Hour Fax Service
  • Mail Service
  • Copy Service
  • Certified Records Destruction
  • Records Cartons Sales
  • Client Conference Room On Site